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Business & Operations Manager
Bethel Park Elementary is the founding school of the nationally-celebrated pilotED Schools network. Bethel Park Elementary was top-rated in Parent & Family Engagement by the Indiana Department of Education, and ranks in the top 10% in the state of Indiana in terms of students’ racial and ethnic diversity. At Bethel Park Elementary, we strive to center the voices and experiences of our students and their families as we further the academic excellence, social identity development, and civic leadership of our students. From our daily identity-based class to our sports and leadership development programming, Bethel Park Elementary provides an inclusive, enriching lifestyle for our students and families to forever interrupt generational cycles of poverty.
The Business & Operations Manager will serve as a critical member of the Bethel Park Elementary leadership team. The Business & Operations Manager will lead the implementation of school-specific and region-wide systems, working in close collaboration with and reporting directly to the Principal, Assistant Principal, and the COO. The Business & Operations Manager aims to ensure that all school and business operations run seamlessly so that teachers and leaders can focus as much attention as possible on instruction. To make that possible, the Business & Operations Manager will consistently follow through on key responsibilities associated with campus operations, enrollment, human resources, attendance, facility, risk management, finance, compliance, information technology, and collaborate with academic leaders to inform operational decisions.
- Operations Team
- Meet regularly with the campus operations team including the front office manager, facilities manager, school nurse, bus drivers, technology team, and recess coach to collaborate on problem-solving and planning
- Collaborate with campus operations team to implement systems related to transportation, arrival and dismissal, meal services, and technology asset management, and facility operations
- Manage technology inventory (eg tracking. asset tag, disposals) and distribution to staff in collaboration with the Office Manager
- Maintain and support facility operations, repairs, and other needs alongside Facilities Manager
- Support school-based recruitment and re-enrollment responsibilities alongside Office Manager
- Collaborate with campus operations team to coordinate and execute logistics for newly enrolled or withdrawn students
- Leadership Team
- Support leadership team in staff recruitment and hiring process by sourcing potential candidates, conducting introductory calls, reference calls, background checks, and interviews.
- Collaborate with the leadership team to respond to safety incidents
- All Staff
- Lead onboarding for new employees by creating an onboarding schedule, providing new staff training sessions, and building tours.
- Support the planning and execution of family engagement initiatives, communications, and events
- Track, support, ensure all core teachers have valid Indiana Teaching Licenses.
- Manage relationships with and supervise vendors in collaboration with Facilities Manager and the Leadership Team
- Collaborate with bookkeeping service for financial management
- Meet with and receive support and feedback regularly from team members of the pilotED Foundation
- Financial Management
- Ensure expenses stay within board approved budget
- Analyze spending and compile month end, annual, and projection reports for board.
- Make payroll journal entries, accounts payable, accounts receivable, purchase requisition forms, staff reimbursements, stipends, petty cash, deposits, federal and private grants management, and financial reporting.
- Run bi-monthly payroll. Track and balance PTO and leave. Track time for hourly staff
- Lead the annual financial audit and ensure that Bethel Park Elementary receives a clean audit year after year.
- Spearhead Request for Proposals (RFPs) and quotes for new service or vendor needs.
- Submit weekly, monthly, and annual compliance reports to OEI, CSDC, IDOE, and other entities in an accurate and timely manner
- Plan, coordinate, and execute federal grant compliance activities such as managing Time and Effort Logs, Title I Parent Meetings, and proper communication being sent accurately and timely.
- Lead school-based efforts and compliance with building access, front-office safety protocols, monthly drills, and staff training.
- Ensure food service compliance with the Indiana Department of Health by collaborating with the food service team, operations team, and ensuring timely annual license renewal
- Maintain compliance with Indiana laws, inspection requirements, and functionality of school buses.
- Maintain drug and alcohol compliance, up to date medical exams, CDL license for bus drivers
- Provide school-based technical support (Chromebooks, Google Admin, Promethean Boards, PowerSchool, Deanslist.
- Serve as the Corporation Administrator in IDOE LINK and provide corporation-based technical support.
- Entrepreneurial mindset with a passion for creating systems, working as a team, and being a part of a growing organization;
- Quick-thinker, solutions-oriented, and thrives in a fast-paced environment;
- Committed to meeting the needs of a diverse population including race, gender, ability, religion, sexual orientation, geography, and any other identity-based attributes;
- Committed to restorative justice and identity development approaches;
- Willingness to grow through ongoing constructive feedback and professional development;
- Committed to engaging and/or lead in community and school events;
- Committed to building relationships with students, families and coworkers and create a dynamic environment.
- Bachelor’s Degree
- Minimum of 3-5 years of work experience
- Experience teaching in an urban school setting
- Experience working with Excel and Google Applications.
- Experience coaching, managing or leading a team of adults
- Strong record of helping students from educationally underserved neighborhoods achieve success
- Ability to attend annual summer off-site professional development;
- Excellent organization skills and consistency in meeting deadlines;
- Language: English proficiency required; bilingual in Spanish preferred;
- Physical Requirements: While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit and reach with hands and arms. The employee is frequently required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus;
- Must pass all federal and state background checks.
Equal Opportunity Employer
pilotED Schools is an equal‐opportunity employer that actively seeks to hire and retain a diverse, passionate, and dedicated team. We do not discriminate on the basis of race, color, national origin, marital status, religion, sex, age, sexual orientation, disability, or any other protected status. All employment decisions will be made solely on the basis of the individual's qualifications as related to the requirement of the position being filled.